Hire Agreement Terms and Conditions


1. In this Agreement the following terms shall have the meanings hereby respectively assigned them.

Hirer: The person names as such overleaf.
Driver: The Hirer and/or other person named as such overleaf or any other person specifically approved by the lessor to drive the vehicle during the duration of this agreement.
Vehicle: The original vehicle described overleaf or any replacement vehicle.
Accessories: The spare wheel, tools and other items with which the vehicle is supplied and any replacements thereof.
Rental Period: The period from the date and time out stated overleaf until the redelivery of the vehicle into the physical custody of the lessor.
Rental Charges: The hire charges for the rental period calculated in accordance with the lessor's current tariff.
Refuelling Charge: A surcharge which is added to the cost of the amount of "Top- Up" fuel needed when the vehicle is returned to the Lessor. Calculated in accordance with Lessor's current tariff.

Excess Amount: The sum specified overleaf as the excess amount.
Excess Waiver Fee: A fee calculated in accordance with the Lessor's current tariff which limits the Hirer's liability to pay the excess amount to the amount of the nonwaivable excess.
Non Waivable Excess: The Hirer's liability will be limited to the amount of the non waivable excess if Excess Waiver is purchased in accordance with the Lessor's current tariff or is part of an inclusive tariff rate offered by the lessor.
Current Tariff: The Lessor's tariff current at the commencement of hire.
The Insurance Policy: The Lessor's policy of insurance on the vehicle a copy of which is available for inspection at the rental location.

2. The Hirer acknowledges that:

  1. the vehicle is fit for his purpose and undertakes to return it and its accessories to the place and on the date due back specified overleaf;
  2. he has received the vehicle free from apparent defects or damage (except as indicated on the handover document);
  3. the Lessor has no liability in respect of any injury, loss or damage arising from the use of the vehicle, nor shall the Lessor be liable for any indirect loss or damage or, in the case of consumers, damage which was not foreseeable by both parties;
  4. the lessor shall not be liable for damages arising from defects or mechanical failures which are not attributable to any breach of the manufacturer warranty or any warranty implied by law to take reasonable care or exercise reasonable skill.

3. During the rental period the Hirer shall keep the vehicle and its accessories in his or any approved driver's possession and shall not allow a third party to take possession of the vehicle or its accessories and when not in use the Hirer shall keep the vehicle and its accessories adequately protected and secured.

4. The Hirer and any driver shall ensure that the vehicle will not be used:

  1. for hire or reward.
  2. for racing, pacemaking, rallying, speed testing, driving tuition or similar purposes or propelling or towing any vehicle, trailer or other object.
  3. In any manner which might render void the insurance policy, or other contract of insurance.
  4. for any illegal purpose or in contravention of any legislation affecting the vehicle, its use or construction.
  5. by any person who:
    1. is not licensed to drive the vehicle.
    2. is under 21 years of age or over 75 (without prior insurance authorisation)
    3. is under the influence of drink or drugs.
    4. has given a fictitious name or address.
    5. has not been approved by the Lessor as a driver.
    6. has been convicted of a motoring offence the details of which have not been disclosed in writing to the Lessor at the commencement of the hire.
    7. has less than one year driving experience on a full UK/EU licence.
    8. outside England, Wales or Scotland without prior written consent of the Lessor.

5. The Hirer agrees to pay on demand:

  1. rental charges.
  2. any appropriate Excess Waiver or Personal Accident, personal Effects or Goods in Transit insurance fees, and any Refuelling and miscellaneous charges.
  3. the excess amount in respect of each incident resulting in damage or loss of the vehicle, its accessories or any property left stored or transported in or upon the vehicle, save to the extent that such loss or damage arises from the actions of the Lessor.
  4. all fines, charges, penalties costs and expenses (including all charges and penalty charges incurred under a charging scheme) incurred in relation to the vehicle by the Hirer or Lessor from the commencement of the rental until the vehicle is returned to the Lessor, except where caused through the fault of the Lessor
  5. any excess parking charge which may be incurred in respect of that vehicle in pursuance of an Order under section 45 and/or 46 of the RTA 1984, and any subsequent amendments, along with any charges or invoices relating to parking on Private Land under section 4 of the Protection of Freedom Act 201
  6. Any penalty charge incurred under the Road Traffic Act 1991, or the Civil Enforcement of Parking Contraventions (England) General Regulations 2007
  7. Any Value Added Tax, local or other taxes payable in respect of any of the above.

6. The Hirer shall compensate the Lessor in full on demand for any loss it suffers as a result of any damage, fire or theft to or of the vehicle including loss of revenue to the lessor for the period during which the vehicle shall remain unavailable for rental by reason of such matters and any claims made by any persons in respect of the vehicle whilst it is in the Hirer's custody. This clause applies whether you have insurance or not. This clause shall not apply to any loss caused by or the responsibility of the Lessor.

7. The Hirer and any driver shall:

  1. ensure compliance with the insurance proposal overleaf and the terms, conditions and limitations of the insurance policy, which shall be deemed to be included in this agreement as if the same were fully set out herein.
  2. nform the Lessor of any loss of or damage to or fault developing ion the vehicle as soon as the Hirer or driver becomes aware of the loss, damage or fault.
  3. at the request and cost of the Lessor permit to be done in his own name all acts and things as may be reasonably required by the Lessor for the purposes of repairing the vehicle or enforcing any rights or remedies or of obtaining relief from other parties in respect of any loss or damage to or in connection with the vehicle or its accessories.
  4. indemnify the Lessor against such loss as is recoverable at law where that loss is incurred by reason of a breach of this Agreement by the Hirer or any driver.
  5. ensure that maximum payload and individual axle plated weights are not exceeded.
  6. be responsible for the loading and unloading of the vehicle and use of any taillift equipment.

8. Driving on your own insurance policy:

  1. At our consent you may arrange your own motor insurance to cover your legal responsibility for any loss or if the vehicle is stolen or damaged for the full period you are renting the vehicle for and third party liability. The hirer must prove that this motor insurance is valid and sign the confirmation on the rental agreement. We must be satisfied with the motor insurance cover and policy conditions, and the hirer must not change them. We may ask the hirers insurers to record our name as owners of the vehicle. The hirer is responsible for paying the full claim and paying all costs if the policy they have arranged fails and the vehicle is damaged, lost or stolen, or someone else makes a claim.

9. The Hirer and any driver shall not:

  1. without prior consent of the Lessor incur any liability for repairs to the vehicle in excess of £25.
  2. be the agent or servant of the Lessor for any purpose.
  3. make any claim for loss of or damage to any property or goods left stored or transported in or upon the vehicle unless due to our negligence.

10. Even if an excess waiver fee is paid, the Hirer shall be responsible for payment of any excess amount where the loss or damage to the vehicle or its accessories arises from the negligence, careless, reckless or wilful action of the Hirer or any driver, damage / loss of keys, loss of accessories, mis-fuelling of vehicles, or damage over 1.52m in height, or driver error breakdown callout charges.

11. The period of hire as specified overleaf shall not be extended without the Lessor's express authorisation in writing and in any event the period of this Agreement shall not exceed 89 days.

12. If the Hirer does not comply with any of the material conditions of this Agreement he shall return the vehicle to the Lessor immediately and pay to the Lessor on demand such loss as is recoverable at law where that loss is caused by the Hirer's non-compliance. Where the Hirer fails to return the vehicle the Lessor shall be at liberty to retake possession of the vehicle and all reasonable costs and expenses incidental to recovery of the vehicle shall be paid by the Hirer to the Lessor on demand.

13. The Lessor has the right to terminate the hire and take immediate possession of the Vehicle if the Hirer fails to, or threatens to fail to, comply with any of the terms of this agreement, if payment is recalled or withheld, if the hirer enters bankruptcy, or if the vehicle is damaged. The termination of a hire under the authority of this clause shall be without prejudice to the other rights of the Lessor and the rights of the Hirer under this agreement or otherwise. The Hirer may terminate the agreement once the goods are returned in good order with no outstanding payments, and with the exception of any administering any penalty notices, fines or subsequent insurance claims relating to their hire and recouping any costs and charges relating to these.

14. Any addition to or alteration of the terms and conditions of this Agreement should be agreed in writing by the parties.

15. Nothing in these terms and conditions shall be deemed to exclude or restrict the Lessor's liability for death or personal injury resulting from negligence or any other liability of the Lessor which cannot be excluded as a matter of law.